Terms & Conditions - Inspire Art Retreats

Terms & Conditions
1. All arrangements are made subject to the following terms and conditions. When you make a booking with Art Club Edinburgh (Inspire Creative Retreats), you undertake that you have the authority to accept and do accept these booking conditions on behalf of yourself and your party. A contract will exist upon our accepting any monies from you towards the booking, or upon the issue of our Confirmation/Invoice, whichever is the earlier.
2. A deposit of £520 per person is payable at the time of booking which will be non-refundable except in the event of the booking not being accepted by us for any reason, or if due to unforeseen circumstances we are unable to provide the course which you have booked. And deposit paid under a reduced deposit offer is still liable for the full amount of £520 even in the event of cancellation.
3. The remaining balance is to be paid in two instalments, depending on the date of booking. If either instalment is not paid by the due date, we reserve the right to cancel the booking and retain the deposit.
4. The final balance will be due three calendar months before the first day of the retreat.
5. It is a requirement that you must arrange adequate holiday insurance or independent traveller protection. Such insurance should cover full medical expenses, personal baggage, personal accident, accident, loss or damage to property, cancellation or curtailment, personal liability, legal expenses and emergency.
6. Cancellations – The following cancellation charges will be levied i) Up to 10 weeks prior to departure, full deposit and any additional costs (private transfers etc.), paid before that point will be withheld. ii) Within 10 weeks of departure 100% of the full holiday cost and any additional costs paid (private transfers etc.), will be withheld.
7. We shall not accept responsibility for any cancellations or effect on your holiday due to war, threat of war, civil strife, industrial dispute, terrorist action, natural or nuclear disaster, fire or adverse weather conditions.
8. Transfers – Transfers included in the holiday costing are provided as a group transfer. Please ensure before booking flights that the relevant transfer can be met. We are more than happy to arrange a private transfer for you should you wish to arrange flights outwith the group transfer times, however this will result in an additional surcharge being payable by yourself. We reserve the right to withdraw or modify at any time and will always endeavour to provide a suitable alternative in the unlikely event of this occurring. Please note: Inspa Creative Retreats will not be liable for any private transfer cost which is a direct result of flight delays. Should a private transfer be required due to the group transfer being missed, this additional cost should be claimed against your holiday insurance or directly with the airline in question.
9. Flights are not included within the holiday cost.
10. We reserve the right to withdraw or modify at any time the arrangements advertised where necessary. In the unlikely event of the accommodation advertised, proposed itinerary, or group holiday leader etc. being unavailable, we will endeavour to provide a suitable alternative.
11. All reasonable and proper steps have been taken to ensure that the accommodation and services are as advertised. We will be responsible for any acts or omissions of our own employees and agents whilst acting within the scope of their employment but cannot be responsible for the acts or omissions of those providing services over which we have no direct control.
12. We will not be responsible if you suffer illness, personal injury or death as a result of misadventure during the period of your overseas trip arising out of an activity that does not form part of the course provided by us.
13. All courses are subject to a minimum number of bookings and we therefore reserve the right to cancel and in this event we will return all monies which you have paid. In no case will your holiday be cancelled within four weeks of departure except in the event of circumstances out-with our control.
14. In the event of any problemsarising during the course, you must report it immediately to our representative on the course and failing satisfactory resolution of the problem, you should file a written report within 28 days of your return. No liability will bea ccepted for any complaint not reported to our representative at the time and intimated within 28 days thereafter.
15. All travellers need valid passports.
16. The contract, of which this forms part, shall be governed by the law of Scotland.
17. Guests acknowledge that photographs and/or video may be taken during the retreat and agree that these may be used by in marketing materials, including website, social media, and printed publications. If you do not wish to appear in such media, please notify us in writing before the retreat begins.
18. It is the responsibility of guests to inform us in advance of any medical allergies. While every effort will be made to accommodate this information, Art Club Edinburgh (Inspire Creative Retreats) cannot accept responsibility for any issues arising from allergies.
19. All guests must be 18 years of age or older at the time of the retreat.
20. By booking, you acknowledge that you have arranged adequate medical and travel insurance as required under Clause 5, and that Art Club Edinburgh (Inspire Creative Retreats) shall not be responsible for illness, injury, death, loss, or damage to personal property during the retreat, except where such liability cannot lawfully be excluded. Participation in the retreat constitutes acceptance of these terms and conditions in full.